MEATHEADS/MARKETING

All workflows

Reordering, purchase orders and receiving

15 workflows in this area, grouped into 11 builds. Each one is built and has run; none of them is running for a business yet. Pick the ones that match how your office works and see what it takes to deploy.

Built · proved in test

Generate purchase order when supplies run low

2 builds of this one. The same workflow, fitted to what each business calls it and the field it checks — listed in the teardown below.

Done by about 5.9 million people across 16 job roles, several times a day.

When stock level for a supply item is updated then Flag item for purchase order

Acts when the reorder gap is more than 0. Otherwise it logs that stock is at or above the reorder threshold, and stops.

Reads
item id, item name, quantity on hand, reorder threshold
Evidence
Proved in test: n8n execution 1543, 12 of 20 nodes ran in 479 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1543
  • rule does not apply — execution 1544
  • missing field halts — execution 1545

The other builds:

  • Flag medical supplies below reorder threshold — reads item id, item name, quantity on hand, reorder threshold · execution 1531, 498 ms

Found by reading the published duties of Podiatrists in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Flag supplies that fall below par level

3 builds of this one. The same workflow, fitted to what each business calls it and the field it checks — listed in the teardown below.

Done by about 690,000 people across 12 job roles, several times a day.

On a schedule The scheduled inventory count runs then Flag item below par level

Acts when the par shortfall is more than 0. Otherwise it logs that quantity on hand meets or exceeds the par level, and stops.

Reads
item id, item name, quantity on hand, par level
Evidence
Proved in test: n8n execution 1540, 12 of 20 nodes ran in 453 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1540
  • rule does not apply — execution 1541
  • missing field halts — execution 1542

The other builds:

  • Flag supplies below reorder threshold — reads item id, item name, quantity on hand, reorder threshold · execution 1537, 508 ms
  • Reorder supplies when stock runs low — reads item id, item name, quantity on hand, par level · execution 1554, 473 ms

Found by reading the published duties of Spa Managers in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Alert to reorder tools after a stock count

Done by about 310,000 people across 2 job roles, more than weekly.

On a schedule Weekly scheduled stock count is performed then Flag tool for reorder

Acts when the stock gap is more than 0. Otherwise it logs that quantity on hand meets or exceeds the minimum required, and stops.

Reads
item id, item name, quantity on hand, minimum quantity
Evidence
Proved in test: n8n execution 1525, 12 of 20 nodes ran in 480 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1525
  • rule does not apply — execution 1526
  • missing field halts — execution 1527

Found by reading the published duties of First-Line Supervisors of Housekeeping and Janitorial Workers, First-Line Supervisors of Landscaping, Lawn Service, and Groundskeeping Workers in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Send approved purchase orders to suppliers

Done by about 1.3 million people across 2 job roles, several times a day.

When a purchase order or bid is approved then Send purchase order to supplier

Acts when the is approved is true. Otherwise it logs that the purchase order has not been approved, and stops.

Reads
po id, supplier email, is approved, po total, po document url
Evidence
Proved in test: n8n execution 1557, 12 of 20 nodes ran in 516 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1557
  • rule does not apply — execution 1558
  • missing field halts — execution 1559

Found by reading the published duties of Sales Representatives, Wholesale and Manufacturing, Except Technical and Scientific Products, Procurement Clerks in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Submit purchase orders when stock runs low

Done by about 378,000 people across 5 job roles, daily.

When an item is identified as needed or below its reorder threshold then Submit purchase order to vendor

Acts when the reorder gap is more than 0. Otherwise it logs that stock is at or above the reorder threshold, and stops.

Reads
item id, item name, quantity on hand, reorder threshold, vendor email
Evidence
Proved in test: n8n execution 1560, 12 of 20 nodes ran in 480 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1560
  • rule does not apply — execution 1561
  • missing field halts — execution 1562

Found by reading the published duties of Spa Managers, Calibration Technologists and Technicians in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Verify shipment details with supplier after dispatch

2 builds of this one. The same workflow, fitted to what each business calls it and the field it checks — listed in the teardown below.

Done by about 3.9 million people across 7 job roles, several times a day.

When supplier marks a shipment as dispatched then Flag shipment quantity mismatch

Acts when the quantity variance is more than 0. Otherwise it logs that shipped quantity matches the order, and stops.

Reads
shipment id, supplier name, po number, quantity ordered, quantity shipped, dispatch date
Evidence
Proved in test: n8n execution 1563, 12 of 20 nodes ran in 970 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1563
  • rule does not apply — execution 1564
  • missing field halts — execution 1565

The other builds:

  • Flag shipment mismatches against the purchase order — reads shipment id, order id, order quantity, received quantity, item sku, shipment date · execution 1534, 522 ms

Found by reading the published duties of Production, Planning, and Expediting Clerks in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Flag inventory items when stock falls low

Done by about 14.5 million people across 13 job roles, several times a day.

When an inventory quantity record is updated then Flag item below reorder threshold

Acts when the stock gap is less than 0. Otherwise it logs that stock is at or above the reorder threshold, and stops.

Reads
item id, item name, quantity on hand, reorder threshold, location
Evidence
Proved in test: n8n execution 1528, 12 of 20 nodes ran in 524 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1528
  • rule does not apply — execution 1529
  • missing field halts — execution 1530

Found by reading the published duties of Transportation, Storage, and Distribution Managers, Purchasing Agents, Except Wholesale, Retail, and Farm Products in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Alert staff when stock count falls below par

Done by about 1.7 million people across 2 job roles, several times a day.

On a schedule The scheduled daily stock count is completed then Notify staff of stock shortage

Acts when the count shortfall is more than 0. Otherwise it logs that the counted quantity meets or exceeds par level, and stops.

Reads
item id, item name, counted quantity, par level
Evidence
Proved in test: n8n execution 1522, 12 of 20 nodes ran in 2388 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1522
  • rule does not apply — execution 1523
  • missing field halts — execution 1524

Found by reading the published duties of First-Line Supervisors of Food Preparation and Serving Workers, Cooks, Institution and Cafeteria in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Issue a purchase order from an approved request

Done by about 84,000 people across 1 job role, daily.

When a supply or equipment request is submitted or approved then Issue purchase order for approved request

Acts when the is approved is true. Otherwise it logs that the request has not been approved yet, and stops.

Reads
request id, item description, estimated cost, is approved, requested by
Evidence
Proved in test: n8n execution 1546, 10 of 13 nodes ran in 379 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Store Record
  9. Record Seen
  10. Log: Done
  11. Log: Missing Fields
  12. Log: Duplicate
  13. Log: Not Applicable

Checked in test:

  • acts on it — execution 1546
  • rule does not apply — execution 1547
  • missing field halts — execution 1548

Found by reading the published duties of Purchasing Managers in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Record goods when ordered or received

Done by about 84,000 people across 1 job role, daily.

When goods are ordered or received then Record goods order or receipt

Acts every time the trigger fires.

Reads
order id, item name, quantity, transaction type, order date
Evidence
Proved in test: n8n execution 1549, 9 of 11 nodes ran in 363 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Store Record
  8. Record Seen
  9. Log: Done
  10. Log: Missing Fields
  11. Log: Duplicate

Checked in test:

  • acts on it — execution 1549
  • missing field halts — execution 1550

Found by reading the published duties of Purchasing Managers in the U.S. Department of Labor’s O*NET database.

Built · proved in test

Reorder stock automatically when levels run low

Done by about 75,000 people across 2 job roles, more than weekly.

When a supply item’s stock quantity is updated then Place replenishment order with vendor

Acts when the reorder gap is more than 0. Otherwise it logs that stock is at or above the reorder threshold, and stops.

Reads
item id, item name, quantity on hand, reorder threshold, vendor email
Evidence
Proved in test: n8n execution 1551, 12 of 20 nodes ran in 435 ms.
What it does, step by step
  1. Trigger
  2. Normalize
  3. Required Fields?
  4. Load Recent
  5. Dedupe Gate
  6. First Time?
  7. Applies?
  8. Notify Owner
  9. Pair Result
  10. Delivered?
  11. Wait Before Retry
  12. Retry (once)
  13. Pair Retry Result
  14. Retry Delivered?
  15. Record Seen
  16. Log: Done
  17. Log: Missing Fields
  18. Log: Duplicate
  19. Log: Not Applicable
  20. Log: Delivery Failed

Checked in test:

  • acts on it — execution 1551
  • rule does not apply — execution 1552
  • missing field halts — execution 1553

Found by reading the published duties of Robotics Technicians, Photonics Technicians in the U.S. Department of Labor’s O*NET database.

See what fits your business